CalendarCash vs Harvest
Which invoicing solution is better for consultants? Compare automatic calendar invoicing vs traditional time tracking.
Harvest
Traditional time tracking with manual timers and project management
Feature-by-Feature Comparison
| Feature | CalendarCash | Harvest | Winner |
|---|---|---|---|
| Calendar Integration | Direct Google Calendar sync | Manual time entry required | CalendarCash |
| Invoice Generation | Automatic from calendar events | Manual creation from tracked time | CalendarCash |
| Time Tracking Accuracy | 100% accurate from calendar | Depends on manual entry | CalendarCash |
| Setup Complexity | 5-minute setup | Requires timer training | CalendarCash |
| Monthly Cost | $14/month | $12/month (basic) | Harvest |
| Project Management | Basic project tracking | Advanced project features | Harvest |
| Team Collaboration | Individual focused | Team-centric features | Harvest |
| Expense Tracking | Not included | Built-in expense tracking | Harvest |
Pros & Cons Breakdown
CalendarCash
Pros
- Zero manual time tracking required
- 100% accurate time from calendar events
- 5-minute setup process
- Perfect for scheduled client work
- Never miss billable hours again
- Streamlined calendar-to-invoice workflow
Cons
- Limited project management features
- Individual-focused (no team features)
- No expense tracking
- Newer platform with fewer integrations
Harvest
Pros
- Advanced project management features
- Built-in expense tracking
- Team collaboration tools
- Detailed reporting and analytics
- Mobile app for on-the-go tracking
- Established platform with integrations
Cons
- Requires manual time tracking discipline
- More complex setup and training
- Easy to forget to start/stop timers
- Manual invoice creation process
Which Tool is Right for Your Situation?
Solo Consultant with Regular Client Meetings
You have scheduled calls and meetings in Google Calendar
Automatic invoice generation from calendar eliminates manual time tracking entirely.
Freelancer with Ad-Hoc Work
You do unscheduled work that doesn't appear on your calendar
Manual time tracking is better for tracking work that isn't calendared.
Team-Based Consulting Firm
Multiple consultants working on shared projects
Better team features, project management, and collaboration tools.
Business Coach with Scheduled Sessions
All your billable work happens in scheduled appointments
Perfect for session-based work that's already in your calendar.
The Bottom Line
Choose CalendarCash if:
- Your billable work happens in scheduled calendar events
- You want to eliminate manual time tracking entirely
- You're a solo consultant or individual freelancer
- You prefer automation over manual processes
Launching September 2025
Choose Harvest if:
- You need advanced project management features
- You work with a team that needs collaboration tools
- You do unscheduled work that isn't in your calendar
- You need built-in expense tracking
Still not sure? Join our waitlist and be the first to know when we launch.
Join Waitlist - Get Early AccessMore Comparisons & Resources
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